Introduction
Khata Transfer is a crucial legal process for property owners in India. It ensures that the new owner’s name is officially recorded in municipal records, allowing them to pay property taxes and apply for utilities. Whether you are buying, inheriting, or receiving property as a gift, understanding the Khata Transfer process is essential.
In this guide, we will cover everything about Khata Transfer, including its importance, eligibility, required documents, fees, and a step-by-step application process.
What is Khata Transfer?
Understanding Khata
A Khata is an official document issued by local municipal authorities like BBMP (Bangalore Bruhat Mahanagara Palike) or BDA (Bangalore Development Authority). It contains details about the property, such as owner name, location, size, and tax assessment.
Why is Khata Transfer Required?
Khata Transfer is necessary when property ownership changes due to:
- Sale of Property – When a property is sold, the Khata must be transferred to the buyer.
- Inheritance – If the owner passes away, the legal heir must transfer the Khata.
- Gift Deed – When a property is gifted, the new owner needs to update the Khata.
- Court Order – If ownership changes due to a court ruling, the Khata must reflect the new details.
Without a Khata Transfer, the new owner cannot pay property tax or apply for building approvals and loans.
Eligibility Criteria for Khata Transfer
To apply for a Khata Transfer, the new owner must meet the following criteria:
- Be the rightful owner of the property through sale, inheritance, gift, or court order.
- Have valid documents proving ownership.
- Ensure that property taxes are paid up to date.
- Submit all necessary forms and supporting documents.
Documents Required for Khata Transfer
Mandatory Documents
- Sale Deed / Gift Deed / Will / Court Order (as applicable)
- Encumbrance Certificate (EC) from the Sub-Registrar’s Office
- Previous Owner’s Khata Certificate and Khata Extract
- Latest Property Tax Receipts
- Owner’s ID Proof (Aadhaar, PAN, copyright, etc.)
- Owner’s Address Proof (Electricity Bill, Voter ID, etc.)
- Affidavit (if applying based on inheritance)
- No Objection Certificate (NOC) from legal heirs (if applicable)
Additional Documents (if required)
- Power of Attorney (if the applicant is not the direct owner)
- copyright (for inheritance transfer cases)
Step-by-Step Process for Khata Transfer
Step 1: Collect All Required Documents
Before starting the application process, ensure you have all the necessary documents in order.
Step 2: Visit the Municipal Office or Apply Online
- Offline Application: Visit the BBMP or relevant municipal office to collect the Khata Transfer Application Form.
- Online Application: In some regions, applications can be submitted through municipal websites like BBMP Sakala Portal.
Step 3: Fill Out the Khata Transfer Application Form
- Enter details about the property, previous owner, and new owner.
- Attach the required documents.
Step 4: Submit the Application and Pay Fees
- Submit the application form along with supporting documents at the municipal office.
- Pay the Khata Transfer Fee (explained below).
Step 5: Verification and Inspection
- Authorities will verify the submitted documents.
- A physical inspection of the property may be conducted.
Step 6: Approval and Issuance of New Khata Certificate
- Upon successful verification, the new Khata Certificate and Extract will be issued in the applicant’s name.
Fees for Khata Transfer
Standard Fee Structure
- Khata Transfer Fee: Generally 2% of the property registration value (as per sale deed).
- Legal Processing Fees: Varies based on property type and location.
- Additional Charges: If pending property taxes exist, they must be cleared before transfer.
Payment Methods
- Payment can be made at the municipal office through Demand Draft (DD) or online payments (if available).
- Always collect a receipt for payment proof.
Common Mistakes to Avoid
- Incomplete Documentation – Missing required documents can delay the transfer process.
- Pending Property Taxes – The application will not be processed if there are unpaid dues.
- Incorrect Information in Application – Any mismatches in the details can lead to rejection.
- Not Verifying Encumbrance Certificate (EC) – Ensure there are no legal disputes on the property.
- Skipping Legal Heirship Proof (in inheritance cases) – Legal heirs must submit proper proof.
How Long Does Khata Transfer Take?
The processing time typically takes 30 to 90 days, depending on factors like:
- Accuracy of submitted documents.
- Workload at the municipal office.
- Need for additional verification or inspections.
How to Check Khata Transfer Status?
Online Status Check
- Visit the official BBMP or municipal website.
- Enter the application reference number to track the status.
Offline Status Check
- Visit the municipal office where the application was submitted.
- Provide the application reference number to get an update.
What to Do If Khata Transfer Is Delayed?
If the transfer process takes longer than expected:
- Visit the municipal office for a follow-up.
- Submit a written complaint if necessary.
- Escalate the issue through legal channels if required.
Frequently Asked Questions (FAQs)
1. Can I transfer Khata without a sale deed?
No, a valid sale deed or legal document proving ownership is required.
2. What happens if I don’t transfer the Khata after buying a property?
Without Khata transfer, you cannot pay property tax, get building approvals, or apply for loans.
3. Can I apply for Khata transfer online?
Some municipal corporations offer online applications through portals like BBMP Sakala.
4. Is there a penalty for late Khata transfer?
There is no fixed penalty, but delays can cause complications in future transactions.
5. Do I need to hire an agent for Khata Transfer?
It is not mandatory, but hiring a legal expert can help speed up the process.
Conclusion
The Khata Transfer process is essential for property owners to ensure proper legal ownership and tax compliance. By following the correct procedure, submitting all required documents, and avoiding common mistakes, you can complete the process smoothly.